Colonial Court Celebrations, Inc.
14339 Pautsky Lane
Bentonville, Arkansas 72712
(479) 795-2929 or (479) 366-3167
e-mail address: cccelebrations@yahoo.com
RENTAL AGREEMENT
Bride/Renter:__________________ Groom/Renter :_____________________________
Other Renter:_____________________________________________________________
Address:__________________________________Email:__________________________
Contact numbers:_________________________________________________________
Date of Event:__________________Type of Event:_______________________________
Check-in time: _______________________ Check-out time:_______________________
Rehearsal date/time:___________________________
If applicable, number of bedrooms (up to 4 guests per bedroom):____________________
THIS AGREEMENT is made by and between the above named persons, hereinafter referred to as “renters” and Colonial Court Celebrations, Inc., (aka Colonial Court), for good and valuable consideration and for the mutual covenants and conditions herein contained, the parties agree as follows:
Whereas, the wedding package price, plus taxes or other fees, if applicable, for the date/s and time/s set out above is $______________. Sales tax, lodging tax, or other applicable fees required by law have been added to this rental amount. The package price may be paid in a lump sum or in three (3) installments and must be paid in full no later than ____________________. Colonial Court does not charge or require any gratuity charge or tip.
Whereas, in addition to the package price, taxes, or other fees, if applicable, the renters shall pay a $300.00 security/damage deposit in order to reserve any event date. No reservation is guaranteed or confirmed unless this Rental Agreement is signed and returned with the security/damage deposit. Rentals are on a first come first serve basis. Due to the popularity of certain wedding dates each year, the person first interested in renting for a specific date will be given two (2) weeks to pay the security/damage deposit plus 25% of the rental amount prior to giving the next person interested in that same date the opportunity to pay the security/damage deposit and the first 25% of the rental amount.
1. The $300 security/damage deposit is not applied to the event fees. All parties agree that the deposit will be deposited into any business account of Colonial Court. This deposit shall be retained by Colonial Court until the facility is inspected and cleaned by Colonial Court owners following the event. If there is no loss or damage of the property and premises by renters or their guests, the security/damage deposit shall be refunded within two (2) weeks following the event. If there is loss or damage, renters shall forfeit all or part of the security/damage deposit at the discretion of Colonial Court’s owners or agents. Renters shall be notified in writing of the loss or damage as well as the amount of the deposit to be forfeited. Further, renters are responsible for all losses or damages to premises and/or furnishings and furniture caused by the renters, guests, visitors, or any other persons exceeding the amount of the $300 deposit. If legal action becomes necessary to collect for losses or damages, collection expenses, court costs, and attorney fees shall also be the responsibility of the renters. By renting the premises, renters are assuming all risk and liability for any damage done to person or property or visitors occasioned by the present or future condition of the premises, both latent and manifest. Colonial Court and its owners are not responsible for accidents or injury to renters, guests, visitors, or any other persons or for the loss of money or valuables of any kind. Renters do hereby agree to release, acquit, and forever discharge Colonial Court, its officers, affiliates, agents, servants, employees, its personal representatives, successors and assigns, and any and all other persons, firms or corporations in privity with it, of and from any and all claims, demands, and causes of action, that renters may have, have had, or ever have arising out of or by reason of the renters’ rental for the event. Further, renters agree to indemnify, protect, and hold harmless Colonial Court, its officers, affiliates, agents, servants, employees, its personal representatives, successors and assigns, against any claim for injuries, damages, or other consequences asserted by renters or their guests, visitors, or any other persons during the rental term and times.
2. The deposit, event fees, or other fees must be paid in cash or by check, money order, or cashier’s check. Any check not honored by the bank may result in cancellation of the event, unless the deposit, rental fees, or other fees, plus assessed bank service charges, are paid in cash within ten (10) days after notice to the renters.
3. Cancellation:
A. If renters cancel ninety (90) or more days prior to the event date, all parties agree that $150 of the deposit shall be retained by Colonial Court as a processing fee for the cancelled reservation.
B. If renters cancel between eighty-nine (89) to sixty (60 days prior to the event date, all parties agree that the full deposit shall be retained by Colonial Court as a processing fee for the cancelled reservation.
C. If renters cancel fifty-nine (59) or less days prior to the event date, all parties agree that the $300 security/damage deposit plus $700.00 of the event fee shall be forfeited as liquidated damages. Any remaining event fees, lodging fees, taxes or other applicable fees, paid in advance, shall be fully refunded to renters within one (1) week of cancellation.
If Colonial Court owners or agents must cancel any event for any reason that is not due to cancellation by renter/s or renter/s’ non-payment or non-compliance of the terms and provisions of this Rental Agreement, a full refund of the deposit, event fees, lodging fees, taxes or other applicable fees paid by renters, shall be refunded to renters within three (3) business days of cancellation of Colonial Court.
4. Check-in and check-out times are strictly enforced in order to prepare Colonial Court for other schedule events. Late check-out will result in additional rental fees of $15.00 per each additional fifteen (15) minutes of rental time spent in the building will be assessed. However, if another event is scheduled immediately following your event, you and your guests must leave the premises promptly so Colonial Court owners or agents may enter the property to clean and re-set for the next event.
5. All personal items brought in by renters must be removed by renters prior to check-out time.
6. No property belonging to Colonial Court shall be moved or taken outside by renters or their guests; otherwise, renters shall forfeit all or part of the $300 deposit at the discretion of Colonial Court owners or agents.
7. Colonial Court’s owners or agents shall have the right to access and may be on the premises at any time for the purposes of inspection, supervision of building and grounds, security, management, or other purposes.
8. The total number of persons attending any wedding and/or reception must be limited to 112 or less in order to comply with fire and city regulations.
9. The bride and groom will choose one of the wedding packages to best suit their wedding needs and budget. NO DEDUCTIONS WILL BE GIVEN FOR ANY SERVICE PROVIDED WHICH THE BRIDE AND GROOM DO NOT CHOOSE TO UTILIZE, EXCEPT FOR THE MINISTER’S FEE. HOWEVER, COLONIAL COURT MAY, IN ITS DISCRETION, EXCHANGE ANOTHER SERVICE WHICH FITS INTO THE PACKAGE BUDGET.
10. Sorry, no pets are allowed inside of Colonial Court buildings.
11. No smoking is allowed inside Colonial Court buildings; however, smoking is permitted outdoors near the smoking receptacles.
12. No open flame shall be allowed upon the property, unless by special permission.
13. Following the event, renters or a person designated by renters to clean up must take all trash to the on-site dumpster and remove all decorations and food from the premises; otherwise, a $50 clean-up fee may be assessed to renter’s and secured from the renter’s deposit, at the discretion of Colonial Court owners or agents.
14. Colonial Court may not be used for any unlawful purpose. Renters are not allowed to charge admission, conduct raffles or auctions, or sell articles.
15. No food or drinks, except water, are allowed in carpeted areas please.
16. Colonial Court reserves the right to refuse to rent to any person for any reason.
17. Colonial Court cannot be sub-leased by renters for any reason.
18. Any changes to this agreement must be handwritten on the face of this Agreement and shall be initialed by all parties hereto.
19. By signing this agreement, renters acknowledge the amount of the fees to be paid to Colonial Court and agree to be responsible for payment in full in accordance with this agreement.
The terms and conditions of this Rental Agreement are accepted and agreed to by all parties this ____ day of _____________________, 20__.
_____________________________________
Renter
_____________________________________
Renter
COLONIAL COURT CELEBRATIONS, INC.
BY:__________________________________
April Johnson, Secretary
***Colonial Court owners and agents wish for our guests to have a beautiful, fun and memorable wedding event, but request that the Colonial Court buildings, furnishings, and outside areas be treated with respect and kept in a beautiful condition for our next guests.
